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<a name="_MailOriginalBody">All,<o:p></o:p></a></p>
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<span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody">To help strengthen EVGL tests to verify an Applicant’s “operational existence” under EVGL 11.6, we have drafted the attached pre-ballot for Ballot 225 – Improvements to EV Guidelines Sec. 11.6. We’d like comments
from others.<o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody">We are also looking for endorsers.<o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody">Tim – can you add this to the Validation Working Group’s Agenda for this Thursday’s call?<o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody">Thanks. Chris<o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody">*****<o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody"><b>Ballot 225: Improvements to EV Guidelines Sec. 11.6 – Operational Existence</b><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody">The following motion has been proposed by Chris Bailey of Entrust Datacard and endorsed by XXX of XXX and YYY of YYY.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody"><b><u>Purpose of Ballot</u></b>: This ballot will strengthen the EV authentication process to verify an Applicant’s operational existence.
<o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody">Existing EVGL Section 11.6.2(2) allows CAs to validate an applicant for an EV cert that was incorporated less than 3 years ago by finding the Applicant in a QIIS. This ballot will no longer allow use of a QIIS to
verify that an Applicant less than 3 years old has “operational existence” under EVGL Section 11.6, as it appears some QIISs are not strong enough to be used for this purpose. This ballot also makes other changes to EVGL Section 16.2 to strengthen the verification
of an applicant’s operational existence.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody">— MOTION BEGINS –<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody">This ballot modifies the Baseline Requirements and Extended Validation Guidelines as follows:<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody">1. Amend Section 4 – Definitions as follows:<o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody"><b>Qualified Government Tax Information Source</b>:
<b><u>A national taxing authority which provides a confirmed copy of an Applicant’s tax return directly to a CA with the written consent of an Applicant. An example is the United Stated Internal Revenue Service which will provide a confirmed copy of a taxpayer’s
tax return directly to a third party if the taxpayer signs IRS Form 4506. See https://www.irs.gov/pub/irs-pdf/f4506.pdf
</u></b><o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody"><i> </i><o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody"><i><s>A Qualified Governmental Information Source that specifically contains tax information relating to Private Organizations, Business Entities, or Individuals.</s></i><o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody"><b> </b><o:p></o:p></span></p>
<p class="Default"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">2. Amend EV Guideline Section 11.6 as shown below.</span><o:p></o:p></span></p>
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<p class="Default"><span style="mso-bookmark:_MailOriginalBody"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">11.6.2. Acceptable Methods of Verification
</span></b><o:p></o:p></span></p>
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<p class="Default"><span style="mso-bookmark:_MailOriginalBody"><b><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Applicants that have been in existence (as measured by the date of incorporation or formation) for less than 18 months are
not eligible for EV certificates.</span></u></b><o:p></o:p></span></p>
<p class="Default"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></span></p>
<p class="Default"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">To verify the Applicant’s ability to engage in business, the CA MUST verify the operational existence of the Applicant, or its Affiliate/Parent/Subsidiary
Company, by: </span><o:p></o:p></span></p>
<p class="Default"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></span></p>
<p class="Default"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">(1) Verifying that the Applicant, Affiliate, Parent Company, or Subsidiary Company has been in existence for at least three years
<b><u>(as measured by the date of incorporation or formation)</u></b>, as indicated by the records of an Incorporating Agency or Registration Agency.<b><u> If the Applicant has changed its name in the records of the Incorporation Agency or Registration Agency
during the prior three years, the CA must verify the Applicant’s operational existence by following the procedures of (2) or (3) below</u></b>;
</span><o:p></o:p></span></p>
<p class="Default"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></span></p>
<p class="Default"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">(2)
<b><u>Obtaining the most recent tax return filed by the Applicant with a national taxing authority from a QTIS; or</u></b></span><o:p></o:p></span></p>
<p class="Default"><span style="mso-bookmark:_MailOriginalBody"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></b><o:p></o:p></span></p>
<p class="Default"><span style="mso-bookmark:_MailOriginalBody"><i><s><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Verifying that the Applicant, Affiliate, Parent Company, or Subsidiary Company is listed in either a current QIIS or QTIS</span></s></i></span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">;
</span><o:p></o:p></span></p>
<p class="Default"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></span></p>
<p class="Default"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">(3) Verifying that the Applicant<i><s>, Affiliate, Parent Company, or Subsidiary Company</s></i> has an active current Demand Deposit
Account <b><u>in the Applicant’s own name </u></b>with a Regulated Financial Institution by receiving authenticated documentation of the Applicant's<i><s>, Affiliate's, Parent Company's, or Subsidiary Company's</s></i> Demand Deposit Account directly from
a Regulated Financial Institution<b><u>.</u></b><i><s>; or </s></i></span><o:p></o:p></span></p>
<p class="Default"><span style="mso-bookmark:_MailOriginalBody"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></i><o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody"><i><s>(4) Relying on a Verified Professional Letter to the effect that the Applicant has an active current Demand Deposit Account with a Regulated Financial Institution.</s></i><o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody"><b> </b><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody">— MOTION ENDS –<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody">The procedure for approval of this ballot is as follows:<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody">Discussion (7+ days)<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody">Start Time: 2018-06-xx at 15:00:00 EDT<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody">End Time: 2018-06-xx at 15:00:00 EDT<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody">Vote for approval (7 days)<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody">Start Time: 2018-06-xx at 15:00:00 EDT<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt"><span style="mso-bookmark:_MailOriginalBody">End Time: 2018-06-xx at 15:00:00 EDT<o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
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