[cabfpub] Ballot to establish voting process for chair and vice chair

Thu Sep 25 14:24:26 MST 2014

Thanks Rick.  I forgot that Members covers three classes of Members.  It 
should only apply to "Forum Members".  There is also a question of what 
happens if a vote to confirm the Chair or Vice Chair fails or whether we 
should require a Forum vote to confirm appointment.  Right now it's 
potentially easier to be appointed when running against another nominee 
than if you are a single candidate. A contested election only requires a 
plurality of votes while confirmation of a single nominee requires a 
vote of 2/3 of CAs and 1/2 of browsers after meeting quorum 
requirements.  Are we okay with that?

I don't think we need to worry about a situation where both the chair 
and vice chair are vacant.  That's an unlikely event and one that we can 
resolve through a ballot when if it ever happens.

A couple of other suggestions were received about the results. I've 
updated it below:

Here’s a draft ballot capturing what we discussed in Beijing for the 
upcoming chair election.  I look forward to your comments.

---------

Ballot 136 – Chair Election

Amendment to Section 4.1 of CA/Browser Forum Bylaws to Clarify Election 
Process for Chair and Vice Chair

Motion Begins

The third paragraph of section 4.1 of the CA/Browser Forum’s bylaws is 
amended as follows:

…

Upon expiration or early termination of the current Chair’s term, the 
Vice Chair will automatically be nominated _as _to become the next 
Chair, but _Forum _Members may nominate themselves or others to be 
additional candidates as Chair. _On or before the second week of a 
position’s vacancy, the Chair or Vice Chair will announce, through the 
management mailing list, a start date and close date for nominations for 
Chair and Vice Chair, with the nomination period lasting at least one 
week. If a single individual is nominated for a position, the Forum will 
hold a regular ballot to confirm appointment of the nominee. If more 
than one candidate is nominated for Chair or Vice Chair, the Forum will 
announce an election ballot to determine which candidate will fill the 
position. _upon close of nominations, _Within two weeks after the close 
of the nomination period, the Chair or Vice Chair will establish an 
election committee and announce the election ballot on the management 
mailing list along with the ballot start date, ballot end date, and a 
description of the voting process.  The Chair or Vice Chair will appoint 
the election committee by selecting at least two volunteers who have a 
reputation for independence, preferably individuals without voting 
rights in the Forum and that participate as Interested Parties.  The 
election committee is responsible solely for tallying Forum Member votes 
in connection with the election ballot. The description must include the 
email address(es) where members will send their vote, which should be 
the email addresses of the election committee. _ballot will be held in 
the regular manner to _s_elect the new Chair. If the election of a new 
Chair means the office of Vice Chair becomes vacant, the Members may 
nominate themselves or other candidates to the office of Vice Chair, and 
a ballot will be held in the regular manner to elect the new Vice Chair.

_For election ballots, each Forum Member is entitled to a single vote 
regardless of the number of participating Forum Member representatives 
or whether the Forum Member is categorized as a CA or product supplier. 
If multiple votes are received from a Forum Member’s representatives, 
the last vote submitted during the voting period is considered the Forum 
Member’s vote. Within two weeks after the election ballot closes, the 
election committee will compile the votes, ensure that only one vote is 
counted per Forum Member, confirm the results with other members of the 
election committee, and publish the ballot results by sending an email 
to the management list. ___The election committee will not include any 
votes submitted before or after the voting period when compile the 
votes. _The ballot results email will contain only the following 
information:  a short description of the ballot purpose, the total 
number of votes submitted during the ballot period, and the name of the 
nominee receiving the most votes. The election committee may include 
other language as necessary to accurately describe the ballot and any 
concerns the election committee had with the ballot provided that such 
language does not disclose how individual Forum Members voted.  The 
election committee will treat the votes of individual Forum Members as 
confidential information.  The nominee receiving the most votes is 
appointed to the applicable position, regardless of the number  of votes 
cast and irrespective of whether 2/3 of the CAs or ½ of the product 
suppliers voted for the nominee. If the election ballot results in a 
tie, the Chair or Vice Chair will hold another election ballot that 
includes only the tying nominees. _

…

Motion Ends

The review period for this ballot shall commence at 2200 UTC 
on                    2014, and will close at 2200 UTC 
on                     2014. Unless the motion is withdrawn during the 
review period, the voting period will start immediately thereafter and 
will close at 2200 UTC on                        2014. Votes must be 
cast by posting an on-list reply to this thread.

A vote in favor of the motion must indicate a clear 'yes' in the 
response. A vote against must indicate a clear 'no' in the response. A 
vote to abstain must indicate a clear 'abstain' in the response. Unclear 
responses will not be counted. The latest vote received from any 
representative of a voting member before the close of the voting period 
will be counted. Voting members are listed here: 
https://cabforum.org/members/

In order for the motion to be adopted, two thirds or more of the votes 
cast by members in the CA category and greater than 50% of the votes 
cast by members in the browser category must be in favor. Also, at least 
seven members must participate in the ballot, either by voting in favor, 
voting against, or abstaining.

On 9/25/2014 2:26 PM, Rick Andrews wrote:
>
> Jeremy,
>
> A few comments:
>
> Should we worry about the case where the Chair and Vice Chair are both 
> vacant?
>
> Is it clear that the Members who can vote do not include Interested 
> Parties?
>
> “If multiple votes are received from a Member’s representatives, the 
> last vote submitted is considered the Member’s vote.” We should make 
> it clear that only votes received during the Ballot period are 
> considered valid (no early or late votes).
>
> Do we need to detail how the election committee publishes the results 
> of the ballot? Management list? Public list? Blog post?
>
> -Rick
>
> *From:*public-bounces at cabforum.org 
> [mailto:public-bounces at cabforum.org] *On Behalf Of *Jeremy Rowley
> *Sent:* Wednesday, September 24, 2014 2:20 PM
> *To:* CABFPub
> *Subject:* [cabfpub] Ballot to establish voting process for chair and 
> vice chair
>
> Here’s a draft ballot capturing what we discussed in Beijing for the 
> upcoming chair election.  I look forward to your comments.
>
> ---------
>
> Ballot 136 – Chair Election
>
> Amendment to Section 4.1 of CA/Browser Forum Bylaws to Clarify 
> Election Process for Chair and Vice Chair
>
> Motion Begins
>
> The third paragraph of section 4.1 of the CA/Browser Forum’s bylaws is 
> amended as follows:
>
> …
>
> Upon expiration or early termination of the current Chair’s term, the 
> Vice Chair will automatically be nominated _as _to become the next 
> Chair, but Members may nominate themselves or others to be additional 
> candidates as Chair. _On or before the second week of a position’s 
> vacancy, the Chair or Vice Chair will announce, through the management 
> mailing list, a start date and close date for nominations for Chair 
> and Vice Chair, with the nomination period lasting at least one week.  
> If a single individual is nominated for a position, the Forum will 
> hold a regular ballot to confirm appointment of the nominee. If more 
> than one candidate is nominated for Chair or Vice Chair, the Forum 
> will announce an election ballot to determine which candidate will 
> fill the position. _upon close of nominations, _Within two weeks after 
> the close of the nomination period, the Chair or Vice Chair will 
> establish an election committee and announce the election ballot on 
> the management mailing list along with the ballot start date, ballot 
> end date, and a description of the voting process.  The Chair or Vice 
> Chair will appoint the election committee by selecting at least two 
> volunteers who have a reputation for independence, preferably 
> individuals without voting rights in the Forum.  The election 
> committee is responsible solely for tallying Member votes in 
> connection with the election ballot. The description must include the 
> email address(es) where members will send their vote, which should be 
> the email addresses of the election committee. _ballot will be held in 
> the regular manner to _s_elect the new Chair. If the election of a new 
> Chair means the office of Vice Chair becomes vacant, the Members may 
> nominate themselves or other candidates to the office of Vice Chair, 
> and a ballot will be held in the regular manner to elect the new Vice 
> Chair.
>
> _For election ballots, each Member is entitled to a single vote 
> regardless of the number of participating Member representatives or 
> whether the Member is categorized as a CA or product supplier. If 
> multiple votes are received from a Member’s representatives, the last 
> vote submitted is considered the Member’s vote. After the election 
> ballot closes, the election committee will compile the votes provided, 
> ensure that only one vote is counted per Member, confirm the results 
> with other members of the election committee, and publish the results 
> of the ballot without publishing how each individual Member voted. The 
> election committee will treat the votes of individual Members as 
> confidential information and avoid disclosing individual votes to any 
> entity that is not part of the election committee. The nominee 
> receiving the most votes is appointed to the applicable position, 
> regardless of the number  of votes cast and irrespective of whether 
> 2/3 of the CAs or ½ of the product suppliers voted for the nominee. If 
> the election ballot results in a tie, the Chair or Vice Chair will 
> hold another election ballot that includes only the tying nominees. _
>
> …
>
> Motion Ends
>
> The review period for this ballot shall commence at 2200 UTC 
> on                    2014, and will close at 2200 UTC 
> on                     2014. Unless the motion is withdrawn during the 
> review period, the voting period will start immediately thereafter and 
> will close at 2200 UTC on                        2014. Votes must be 
> cast by posting an on-list reply to this thread.
>
> A vote in favor of the motion must indicate a clear 'yes' in the 
> response. A vote against must indicate a clear 'no' in the response. A 
> vote to abstain must indicate a clear 'abstain' in the response. 
> Unclear responses will not be counted. The latest vote received from 
> any representative of a voting member before the close of the voting 
> period will be counted. Voting members are listed here: 
> https://cabforum.org/members/
>
> In order for the motion to be adopted, two thirds or more of the votes 
> cast by members in the CA category and greater than 50% of the votes 
> cast by members in the browser category must be in favor. Also, at 
> least seven members must participate in the ballot, either by voting 
> in favor, voting against, or abstaining.
>

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